Background Screening Requirements

Coaches, Executive and Staff:

All coaches and other bench staff, as well as executive members must have both a Criminal Record Check (CRC) and a Vulnerable Sector Screening (VSS) completed.

CRC Process:

When you register for any of these positions in RAMP, you can file your CRC during registration process.

If you already have a copy of your CRC, you can upload it to your profile, and you're done!

If you don't already have a copy of your CRC (or you've never done one) you can apply for it for free during your registration.  You will then get form emailed to you that you can email to, and we'll upload it to your profile for you.

VSS Process

This is not handled through RAMP.

Instead, head to this address:


Before you do, you will want to fill out the VSS form which has been mailed to you, and have it ready to upload.  

Finally, when you get your VSS approval by email, email it to, and you're done!

Vulnerable Sector Screening (VSS) Form:


From the OWHA Handbook:


1.9 Criminal Record Check (CRC)/Vulnerable Sector Screening
(VSS) (Section 5)

1.9.1 The following individuals who are associated with
the OWHA, and its member, teams, associations,
leagues, and programmes must adhere to the
OWHA Screening Policy: members of the Boards of Directors; full time staff, part time staff, interns
and volunteers; team officials (including but not
limited to head coaches, assistant
coaches, trainers and managers); on-ice officials; and anyone else who, through their duties
on behalf of the OWHA may work with

1.9.2 The OWHA requires that a person identified in

1.9.1 submit a Criminal Record Check and a
Vulnerable Sector Screening that has been
completed in the six (6) months prior to
submission. On-Ice Officials age 17 and under will
be required to provide a Criminal Record Check.
On-Ice Officials 18 years of age and older will be
required to provide a Vulnerable Sector Screening
Check. All On-Ice Officials must adhere to this

1.9.3 Every three (3) years following a VSS, a person
identified in 1.9.1 need only complete a Criminal
Records Check. (Example: Year one CRC/VSS, year
two Criminal Offence Declaration Form (CODF),
year three CODF and year four CRC). If a person
recertifies on-line, the CRC/VSS or CODF must be
submitted directly to the OWHA. If a person
recertifies in class, the CRC/VSS or CODF must be
handed in at the clinic in a sealed envelope with
the person’s name printed on the front.

RAMP Registration

Join thousands of association partners using RAMP Registration Solutions.

More Information

RAMP Official Assigning

#1 with Officials...for very good reasons.

More Information

RAMP Websites

Manage your identity from the palm of your hand to the top of your desk.

More Information

RAMP Team App

Keep your coaches, parents, athletes, and fans connected, seamlessly.

More Information